According to Clause 2, Clause 5 Article 2 of Decree No. 23/2015/ND-CP the “copy” used for certifying copy of original as true may be the document photocopied from the original or the typewritten document which contains the full and accurate content like that recorded in the original. Read more
At the same time, Article 10 of Circular No. 01/2020/TT-BTP regulates “copies from master registers for authentication must fully include pages of the master registers containing information”.
Accordingly, when certifying copies of originals as true of a passport, it is required the copies/ photocopies of all pages which contain information of the passport, including the page containing visa information (excluding pages having no information).
In comparison with the earlier regulations, this Circular supplements some new points as follows: Read more
- Authentication number for contracts shall be assigned on a case-by-case basis; do not grant number depending on number of applicants or number of contracts.
- Upon applying for authenticating copy from master register of a passport, it is required to have full photos of the cover and all pages of the passport that contains information
- In case of documents bearing signatures of many people, all of the signatures in the documents must be authenticated
- Signatures on these types of authorization letter must be authenticated: authorization for submission and receipt of documents; authorization for receipt of pension, postal parcel, allowances and benefits; authorization for housekeeping; authorizing household members to borrow loans.
- Applicants for contract authentication shall sign in front of persons receiving the applications. With regard to enterprises, credit institutions that have registered sample signatures of representatives at authenticating agencies, the representatives may sign the contract first.
This Circular takes effect from April 20th, 2020 and replaces Circular No. 20/2015/TT-BTP dated December 29th, 2015.
According to point d Clause 3 Article 8 of Decree No. 11/2016/ND-CP , the paper proving a foreign worker exempt from the work permit is 01 copy accompanied by the original for comparison or 01 authenticated copy. Read more
With regard to papers granted by foreign agencies, they are exempt from consular legalization but must be translated into Vietnamese and notarized as prescribed by Vietnam's laws.
Regarding notarization, certification of foreign documents at notary bureaus or notary offices, companies should contact with the Ministry of Justice for having reply.
This Circular is to increase the charge for attesting a contract or transaction from VND 30,000 to VND 50,000 (for the first attestation), from VND 20,000 to VND 30,000 (for attestation of amendment, supplementation or cancellation of a contract or transaction) and from VND 10,000 to VND 25,000 (for correction of errors in an attested contract or transaction). Read more
The charge for certifying a copy of an original is still VND 2,000/page and VND 1,000/page beyond two pages; however, the charge per copy shall not exceed VND 200,000. Charge for attesting a signature is sill VND 10,000/case
This Circular takes effect from January 1st, 2017. To replace Joint Circular No. 158/2015/TTLT-BTC-BTP dated October 12th, 2015 and point 7, point 8 clause 4 Article 1 of Joint Circular No. 115/2015/TTLT-BTC-BTP dated August 11th, 2015.
In comparison with the earlier provisions, this Circular adjusts charges for notarization of economic contracts, commercial contracts, investment or business contracts valued from more than VND 100 billion. Read more
Accordingly, from January 1st, 2017, economic contracts, commercial contracts, investment or business contracts valued from more than VND 100 million must pay charges for notarization VND 32.2 million + 0.02% of the portion of the value of property or the value of contract in excess of VND 100 billion . Under the earlier provisions, the charges for notarization were calculated by VND 5.2 million + 0.03% of the portion of the value of property or the value of contract in excess of VND 10 billion.
This Circular takes effect from January 1st, 2017.
To replace Joint Circular No. 08/2012/TTLT-BTC-BTP dated January 19th, 2012; Joint Circular No. 115/2015/TTLT-BTC-BTP dated August 11th, 2015 and Circular No. 54/2015/TT-BTC dated April 21st, 2015.
According to this Circular, amount of consular certification/legalization fees applicable from 2017 shall be unchanged at VND 30,000 per certification, legalization Read more
However, this Circular removes the regulation on exemption from fees for cases of consular certification/legalization of papers, documents in direct service of activities of the agencies of the Party, the National Assembly, the Government, the ministries or the ministerial-level agencies - in other words, these agencies shall have to pay fees upon consular legalization, certification of their papers, documents
This Circular takes effect from January 1st, 2017
Although in principle, under Clause 1 Article 19 the applicant for certification of true copies must be responsible for the contents, the validity and lawfulness of the originals used as basis for certification of true copies. Read more
However, to avoid the authentication of even unconformable originals as taken place recently, the document requests authenticating authorities to compare carefully the copies and the originals before granting authentication. If there is any suspicion of the lawfulness of the original, the authenticating authority shall request relevant agencies, organizations, and individuals to provide necessary information to verify the legality of the paper/document submitted for authentication; if the original is found to be issued unconformably or forged, the authenticating authority shall reject the application for authentication and file a record of impoundment and send the paper/document to a competent agency for handling
Similarly, regarding the authentication of a contract, besides the verification of the contents as prescribed in Article 35 of Decree No. 23/2015/ND-CP (such as civil capacity, the willingness of the contracting parties; time and location of contract conclusion, etc.), the authenticating authority shall also check contents of the contract, especially contracts related to land use right, in order to avoid granting authentication to incorrect, unlawful contracts
Regarding consular legalization upon certification of true copies from originals, authentication of documents issued by competent foreign authorities, the excemption from consular legalization is only provided according to an international treaty and provided for the cases specified in Article 6 of Circular No. 20/2015/TT-BTP. The remaining ones are all subject to the consular legalization for the purpose of certification of true copies, authentication.
This Circular regulates collection, payment and management of fees for certification of true copies from originals, authentication of signatures, contracts and transactions Read more
Accordingly, the maximum level of fee collected for certification of true copies from originals is increased from VND 100,000/copy (Point 1 Section II of Circular No. 92/2008/TTLT-BTC-BTP ) to VND 200,000/copy
Level of fee for authentication of signatures is remained at VND 10,000/case as prescribed Point 1 Section II of Circular No. 92/2008/TTLT-BTC-BTP with the regulation specifying that the level is apply to one paper/document regardless of many signatures
Particularly, the new level of fees collected for authentication of contracts, transactions is reduced without distinguishing values between contracts/transactions as prescribed in Circular No. 62/2013/TTLT-BTC-BTP . The new level of fee is uniformly collected at VND 30,000/contract or transaction (for the first authentication); VND 20,000/contract, transaction for authentication of amendments, supplements or termination of contracts, transactions; VND 10,000/contract, deal for rectification of mistakes in authenticated contracts or transactions:
From November 30th, 2015: fee collected for authentication of contracts is not distinguished between values.
This Circular regulates procedures for appointment of notaries, registration for practice, issuance of notary card; training courses in notary careers; organization and operation of notarization; some specimen documents of notary activities Read more
This Circular applies to notaries, notary practice organizations, socio-professional organizations of notaries, state management agencies for notarization and relevant agencies, organizations or individuals.
This Circular takes effect since August 01st, 2015 and replaces Circular No. Circular No. 11/2011/TT-BTP dated June 27th, 2011 and Decision No. 01/2008/QĐ-BTP dated February 20th, 2008.
This Decree prescribes in details conversion of public notary offices into private notary offices; procedures for consolidation, acquisition, transfer of private notary offices; incentives for private notary offices in disadvantaged areas and extremely disadvantaged areas; facilities of private notary offices; professional liability insurance of notaries. Read more
According to Article 19 of this Decree, public notary offices, private notary offices must buy professional liability insurance for their notaries within 60 days from the day on which such notaries are registered for practice.
Insurance premium shall be agreed by insurers and public notary offices or private notary offices but it
This Decree shall take effect from May 01, 2015 and replace Decree No. 04/2013/ND-CP dated January 07, 2013.
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